Document Template Codes

Text Formatting

Centered Heading
================		 To create a center-justified heading, underline the text with any number of equals signs.
Left-Justified Heading
————————		 To create a left-justified heading, underline the text with any number of hyphens.
+ Item 1
+ Item 2
+ Item 3		 To create a bulleted list, type a + sign followed by a space before each bulleted item.
1. Item 1
2. Item 2
3. Item 3		 To create a numbered list, type a number followed by a period and a space before each bulleted item.
*Italic Text* To make text appear in italics, surround the text with single asterisks or underscores.
**Bold Text** To make text appear in bold, surround the text with double asterisks or underscores.
Text     Text To add horizontal space between text, separate the text with five or more consecutive spaces.

Document Formatting

{document:pagebreak} A page break. Useful for creating two-in-one documents such as a parent letter and an incident record for the student’s file.
{document:halfinchspace} A half-inch vertical space.
{document:oneinchspace} A one-inch vertical space.
{document:twoinchspace} A two-inch vertical space.
{enclosure:Name of Template} Include the contents of another template.

Current Date and Time

{current:date} The current date – the date the document was printed.
{current:time} The current time – the time the document was printed.

Current Employee Properties

Information about the currently logged in employee – the same as the employee who printed the document.

{user:prefix} The prefix/title of the employee such as Ms., Mrs., Mr., Dr., etc.
{user:last} The last name of the employee.
{user:first} The first name of the employee.
{user:position} The position (Principal, Teacher, etc.) of the employee.
{user:email} The email address of the employee.

Incident Properties

{incident:type} Either Office Referral or Minor Incident.
{incident:date} Date of the incident.
{incident:time} Time of the incident.
{incident:location} The location of the incident.
{incident:subject} The academic subject in progress when the incident was written.
{incident:arrangement} The instructional arrangement.
{incident:offense} The behavior that resulted in the incident.
{incident:offense-policy} The district policy for the offense.
{incident:description} A description of the incident – written by the teacher at the time of the incident.
{incident:entered} Date the incident was reported.

Reporter Properties

{reporter:prefix} The prefix/title of the employee such as Ms., Mrs., Mr., Dr., etc.
{reporter:last} The last name of the employee.
{reporter:first} The first name of the employee.
{reporter:position} The position (Principal, Teacher, etc.) of the employee.
{reporter:email} The email address of the employee.

Offender Properties

{offender:id} The offender’s id number assigned by the district.
{offender:last} The offender’s last name.
{offender:lastpossessive} The offender’s last name in possessive form, such as Smith’s.
{offender:first} The offender’s first name.
{offender:firstpossessive} The offender’s first name in possessive form, such as John’s.
{offender:school} The name of your school.
{offender:school-code} The school code. Can be a district identifier.
{offender:school-address} The address of your school.
{offender:school-phone} The main phone number of your school.
{offender:grade} The offender’s grade level.
{offender:gender} The offender’s gender.
{offender:he/she/they} “he”, “she”, or “they” depending on the offender’s gender.
{offender:him/her/them} “him”, “her”, or “them” depending on the offender’s gender.
{offender:his/her/their} “his”, “her”, or “their” depending on the offender’s gender.
{offender:son/daughter/child} “son”, “daughter”, or “child” depending on the offender’s gender.
{offender:race} The offender’s race.
{offender:ethnicity} The offender’s ethnicity.
{offender:iep} “Yes” if the offender has an IEP, otherwise “No”.
{offender:504plan} “Yes” if the offender has a 504 Plan, otherwise “No”.
{offender:ell} “Yes” if the offender is an English-Language Learner, otherwise “No”.
{offender:offenses} Comma-separated list of offenses.
{offender:offenses-policy} Comma-separated list of the district policy for each offense.
{offender:secondaryoffenses} Comma-separated list of secondary offenses, if any.
{offender:secondaryoffenses-policy} Comma-separated list of the district policy for secondary offenses, if any.
{offender:injury} The injury sustained by the offender, if any.
{offender:weapons} Comma-separated list of weapons, if any.

Offender History

{offender:nthincident} The incident number of the current incident (1st, 2nd, 3rd, 4th, etc.).
{offender:numpriorincidents} The number of prior incidents received by the student.
{offender:listofpriorincidents} A bulleted list of the student’s prior incidents including the date and offense of each incident.

Action Properties

Information about the action assigned in response to the incident. Action codes will be populated with the properties of the primary action. Secondary actions can be included in the template by including them between {otheractions:start} and {otheractions:end} codes. Template content inside of an {otheractions:start} … {otheractions:end} block will repeat for each secondary action.

{action:action} The name and duration of the action assigned in response to the incident.
{action:name} The name of the action.
{action:duration} The length of assignment to the administrative action.
{action:start} Start date of the administrative action.
{action:end} End date of the administrative action.
{action:return} The first school day after the end date of the administrative action.
{action:scheduleaslist} The times and days the student was assigned to the administrative action as a bulleted list.
{action:scheduleastext} The times and days the student was assigned to the administrative action as text.
{action:details} The action details added to the incident by an administrator at the time the incident was processed.
{action:entered} Date the action was assigned.
{processor:prefix} The prefix/title of the employee such as Ms., Mrs., Mr., Dr., etc.
{processor:last} The last name of the employee.
{processor:first} The first name of the employee.
{processor:position} The position (Principal, Teacher, etc.) of the employee.
{processor:email} The email address of the employee.

Victim Properties

Victim information must be occur between {victims:start} and {victims:end} codes. Template content in the victim block will repeat for each victim.

{victim:id} The victim’s id number assigned by the district.
{victim:last} The victim’s last name.
{victim:lastpossessive} The victim’s last name in possessive form, such as Smith’s.
{victim:first} The victim’s first name.
{victim:firstpossessive} The victim’s first name in possessive form, such as John’s.
{victim:school} The name of your school.
{victim:school-code} The school code. Can be a district identifier.
{victim:school-address} The address of your school.
{victim:school-phone} The main phone number of your school.
{victim:grade} The victim’s grade level.
{victim:gender} The victim’s gender.
{victim:he/she/they} “he”, “she”, or “they” depending on the victim’s gender.
{victim:him/her/them} “him”, “her”, or “them” depending on the victim’s gender.
{victim:his/her/their} “his”, “her”, or “their” depending on the victim’s gender.
{victim:son/daughter/child} “son”, “daughter”, or “child” depending on the victim’s gender.
{victim:race} The victim’s race.
{victim:ethnicity} The victim’s ethnicity.
{victim:iep} “Yes” if the victim has an IEP, otherwise “No”.
{victim:504plan} “Yes” if the victim has a 504 Plan, otherwise “No”.
{victim:ell} “Yes” if the victim is an English-Language Learner, otherwise “No”.
{victim:injury} The injury sustained by the victim, if any.

Formatting Example

On {incident:date} at {incident:time}, {reporter:prefix} {reporter:last} wrote an incident for {offender:first} {offender:last} for {incident:offense}.

would print as:

On 08/25/2016 at 10:35 PM, Ms. Smith wrote an incident for John Walters for Fighting.